MINUTES

OUR BCRCA BY-LAWS STATE THAT MEMBERSHIP DUES MUST BE PAID IN FULL BY JUNE 30^TH EACH YEAR.  IF  DUES ARE NOT PAID BY THIS DATE YOUR BUSINESS LISTING WILL BE REMOVED FROM BCRCA WEBSITE UNTIL YOU HAVE PAID DUES IN FULL. 

Send your completed dues form (including email address) to PO Box 48, Siren 54872 
 

BCRCA BOARD MEETING

March 28, 2008 

President Tom Stoffel called the board meeting to order at 6:30 p.m. at Stoffel’s Shady Oaks Resort.  Board members present:  Dave Carder, Barb Johnson, and Mike Sperry.  Nancy Peterson was not in attendance. 

Discussion: 

Ø       Minutes from the December 13, 2007 meeting were emailed to members.  Minutes approved as emailed.

Ø       Treasurer’s Report:  Balance in checkbook as of March 26, 2008 was given.

Ø       As project coordinator for the vacation guide/map, Nancy’s contract read if the guide produces over $3000 in profit  a 15% bonus would be given.  Dave Carder made motion to give Nancy her bonus.  Motion 2^nd by Barb Johnson.  Motion carried.

Ø       The 15,000 recipient Email Blast with twincities.com was sent out March 26th.  (you were sent an email of the December minutes with mention of this Email Blast that Sharon Stoffel won and donated to BCRCA).  If you did not receive/read minutes and are interested in receiving them again, request from Sharon at shadyoaksresort@aol.com.  You will be sent a copy of the Email Blast via email.

Ø       Our Annual Spring Dinner will be held on Thursday, April 17^th at The Experience in Siren.  Included with these minutes is the letter on the dinner.  PLEASE RESPOND ASAP.

Ø       Sharon will again send out potential letters to prospective lodging establishments.

Ø       Distribution of vacation guides and maps in our local area:  presently our quantities of vacation guides is low.  Board discussed whether to keep guide distribution at the minimum in Burnett County area or get them distributed to the areas in southern Wisconsin, Iowa, Illinois, Minnesota that Assured Publications does not deliver.

Ø       Advertising dollars:  general consensus of the board is to check into more development of the website for BCRCA, whether we have an entirely new website developed by a professional or have a professional help with our current website.  Also discussed partnering with Siren Tourism Commission for advertising, thus sharing the dollars spent for more advertising.

Ø       Barb Johnson made a motion, 2^nd by Dave Carder to give secretary-treasurer a raise to $1500 per year. 

Dave Carder made a motion, 2^nd by Mike Sperry to adjourn the meeting at 8:25.  Motion carried.

Respectfully submitted,  

Sharon Stoffel, Secretary/Treasurer 

IF YOU HAVE AN EMAIL ADDRESS, PLEASE EMAIL IT TO SHARON AS WE WOULD LIKE TO USE THE INTERNET VERSUS U.S. MAIL FOR CORRESPONDENCE FROM Burnett County Resort & Campground Association. THANKS,                   shadyoaksresort@aol.com

ALSO, another reminder to input your available vacancy dates on lodging calendar for this coming season.  The lodging calendar on the website is for your convenience, but if you are going to use the calendar, you also need to keep it updated as your vacancies change.  It's frustrating for a potential guest to call you when viewing on the calendar listing you have availability, to find you really don't.  If you don't know how to utilize the lodging calendar, contact Paul Howland, email address: howlcabs@yahoo.com and he can assist you.

 
Have a GREAT LODGING SEASON...tom and sharon

BCRCA BOARD MEETING

December 13, 2007 

Please check ASAP our website at bcrca.com to make sure your information is correct; if not, contact Sharon at 651-436-7921 (winter #) ASAP 

President Tom Stoffel called the board meeting to order at 7:00 p.m. at Carder’s Clam Lake Resort and Campground.  Board members present:  Dave Carder, Barb Johnson, Nancy Peterson, and Mike Sperry.  Nancy Herman of Yellow River Advertising and Dave Caithamer also were present. 

Discussion: 

Ø       Minutes from the August 22 meeting were emailed to members.  Minutes approved as emailed.

Ø       Treasurer’s Report:  Balance in checkbook as of December 13, 2007 was given.

Ø       Nancy Herman has completed the vacation guide/map and it will be sent to Kingery Printery the middle of December.  Dave Carder made motion, 2^nd by Mike, to print 30,000 guides and 50,000 maps.  Motion carried.

Ø       Nancy indicated the vacation guide would be 72 pages this year.  She presented 2 options for front and back covers and inside weight of paper.  Motion made by Dave Carder, 2^nd by Mike to use 70# paper for cover and 60# paper for inside vacation guides.  Motion carried.

Ø       Discussed distribution of guides/maps to areas outside Minnesota and Wisconsin; Barb made motion, 2^nd by Nancy P. we contract with Assured Publications, as we did last fall for distribution to the I-29 corridor, to deliver to outside areas.  Motion carried.

Ø       Nancy gave 3 choices for number of guides and/or maps to distribution areas; Tom made a motion, 2^nd by Nancy P., we send 6,000 shrink wrap sets of vacation guides/maps to IndianHead Country in Chetek to distribute to 10 vacation/sporting shows in upper Midwest.  Assured Publications 10,000 (6,000 shrink wrap sets and 4,000 vacation guides), to be distributed from Minneapolis/St. Paul to Kansas City, Missouri, the southeast corner and the I-29 corridor of Wisconsin.   Kingery Printery to mail 2,170 guides to tourism centers, convention bureaus, chambers of commerce and libraries; and BCRCA 11,830 guides and 38,000 maps for distribution in our county.  Motion carried.

Ø       Our area distributors will be:  Danbury area:  Barb and Gordy Johnson and Dave Carder; Grantsburg area: Jerry Dorff; A & H area:  Dave Caithamer; Webster area:  Dorothy Wallace and Siren area:  Tom and Sharon Stoffel.

Ø       Discussed the possibility of partnering with Siren Tourism commission for advertising.  Nancy will check possibilities. 

Dave Carder made a motion, 2^nd by Nancy P. we adjourn the meeting at 9:15.  Motion carried. 

Respectfully submitted,  

Sharon Stoffel, Secretary/Treasurer 

FYI: 

Nancy Herman, Tom, and Sharon Stoffel attended Northwestern Wisconsin Tourism “2008 Success Thru Partnerships” meeting on Thursday, January 17 at Wisconsin Great Northern Railroad in Spooner.  The meeting involved representatives from the St. Paul Pioneer Press, TwinCities.com, and representatives from tourism related entities.  Discussion on “partnering” with Burnett and Washburn to encourage a consistent northwest Wisconsin message to continually invite tourists to our area of the state.  The partnering would not only be with lodging establishments but with all businesses.  Anyone interested in joining with this group, please call us a.s.a.p. at 651-436-7921 (our winter number); we will be meeting again within the next few weeks to gather together ideas on how we can support each other in marketing and promotional efforts.   

Three prizes were given at our meeting; Sharon won and donated to BCRCA a “15,000 recipient email blast” on twincities.com.   They will be sending our info to their “Travel Deals” opt-in list.  This is a 100% advertising message. They will promote and list all of the properties in the resort association, do a small logo and phone number, e-mail or website link. This gift is valued at $1,000.  Nancy Herman will prepare our “ad”.  We are looking at having this posted around the end of February.

BCRCA BOARD MEETING

August 22, 2007

 President Tom Stoffel called the board meeting to order at 7:00 at Shady Oaks Resort.  Board members present:  Dave Carder, Barb Johnson, Nancy Peterson, and Mike Sperry.  Nancy Herman of Yellow River Advertising also was present. 

 Discussion was held on the following: 

Ø      Minutes from the June 5 meeting were emailed to members.

Ø      We would like to welcome the following new resort association members:  Cozy Corner Inn (Darrin Langanki) in Dairyland; Forgotten Times Retreat (Angie Berger) in Siren; Kimball Lake Resort (Pete and Ann Miller) in Minong; Northwinds Resort and Bar (Scott Fell and Clare Wright) in Spooner; Ross’s Retreat (Karen and Ross Goulette) in Webster; Trout Haven Homes (Beth and Dan Graf) in Frederic; and Wallace’s Resort (Dorothy and Tom Wallace) in Webster. 

Ø      Ad sales for the 2008 vacation guide/map are going well.

Ø      Treasurer’s Report:  Balance in checkbook as of August 22, 2007 was given;

Ø      Tom and Nancy Herman attended August 8^th PRT (Parks, Recreation and Tourism) meeting at Burnett County Courthouse; BCRCA was requesting $4000 for the vacation guide/map.  Nancy stated the county would get 8 pages in the guide.  They will send Nancy the information for the guide and she will edit it.

Ø      Nancy Herman again discussed advancing our advertising area beyond the guide and map.  Suggests we use some newspaper advertising; gave us some possible opportunities and costs.  Board members felt this would be a very positive approach for more advertising exposure.  Board voted we would do some fall advertising in the Twin Cities area using the Pioneer Press for two weeks in September (9^th and 16^th); this promotion gives us 3 ads per week for two weeks; total cost will be approximately $850.  In January/February we will again advertise for approximately 5 weeks for the spring and summer promotion.  We will then reach out to Milwaukee/Cedar Rapids/LaCrosse areas.  Nancy will prepare and submit our ad; Dave Carder made motion we proceed with ad, 2^nd by Nancy Peterson.  Motion carried.

Tom made a motion we adjourn the meeting at 9:05.  Barb 2^nd motion.  Carried.

Respectfully submitted,

Sharon Stoffel, Secretary/Treasurer

BCRCA ANNUAL MEETING

April 19, 2007

President Dave Caithamer called the Annual Meeting to order at 6:35 at The Experience in Siren.  Board members present were:  Dave Carder, Paul Howland, Barb Johnson, and Nancy Peterson.

Nancy Herman, Yellow River Advertising, Doug Rhode, Lodge Hotels & Resorts, and Mike Kornmann, Burnett County Extension Service were present.

Dave welcomed BCRCA members, of which 17 members were present, to the annual meeting.  Dave Carder thanked Keith Hobbie, the chef and wait staff for the great food. 

Discussion was held on the following: 

Ä     Copy of the Year End Financial Report was handed out; Paul made motion to accept as printed; Keith Hobbie 2^nd motion.  Motion carried.

Ä     Treasurer Report:  Balance in checkbook April 1, 2007:  $9,306.49;

Ä     Sharon reported we have 33 resorts/campgrounds in our membership at this time;

Ä     Paul reported 39 advertisers have bought ads on the website;

Ä     Nancy Herman reports 33,990 guides and 51,075 maps were printed for distribution;

Ä     Tom Stoffel reports distributors are to pick-up their guides and maps at the Best Western storage garage on Thursdays and Fridays, if possible.  Thank you to Keith for again storing these items at the Best Western. 

Ä     Members are asked pick up your copies of the guides and maps at your nearest distributor.  A & H area Dave Caithamer, 635-2390; Danbury area Paul Howland, 866-7424; Grantsburg area Jerry Dorff, 463-2254; Siren area Tom & Sharon Stoffel, 349-5725; Webster area Dorothy and Tom Wallace, 866-8252;

Ä     Paul represented the BCRCA for the St. Croix Valley Regional Tourism Initiative and reported Burnett, Polk and Barron counties were working together on tourism.  They would like to develop a relationship with the tribe. 

Ä     Doug Rhode, Lodge at Crooked Lake, reported on room lodging tax; 70% of the lodging tax goes towards tourism which will soon change to 90%.  Siren has hired a marketing firm, from the Twin Cities, to prepare a brochure on tourism for Siren; Siren Tourism Board directs the marketing firm.  Municipalities can make decision what they want to do with dollars from the lodging tax.  For every dollar spent in Siren it pays $4.80 back into the community; this amount will be raised in May 2007.

 Ä     Mike Kornmann discussed effective collaboration thru marketing.  Would like to form new partnerships, apply for money for grants and find new ways to promote Burnett County.

Ä     BCRCA can purchase a web page for $75 per year on Burnett County website.  Dave Caithamer made motion to buy sponsorship on web page; 2^nd by Keith Hobbie.   Motion carried.

Ä     BCRCA Website:  Paul feels we should have a cost for web only ad.  Discussion on paying to have

BCRCA website listed on the search engine Google.  Paul will research.

Ä     Printing company for new guide/map.  Dave Caithamer made a motion to again hire Kingery Printing Company.  They did a great job on printing for current guide/map and cost for approximately $5000 less than with Winona Printing.  Sharon 2^nd motion.  Motion carried.

Ä     Discussion on dollar amount to pay distributors.  Maria Rosenthal made motion to increase pay to $12 per business per year.  Keith Hobbie 2^nd motion.  Motion carried.  Distributors will be paid in the fall.

Ä     Discussion on vacation guide/map  rate increase.  Dave Caithamer recommends the new board should make decision.

Ä     Nancy Herman suggested she receive a bonus for the production of the current vacation guide/map since we have excess amount in the checkbook.  Decision to be made by new board.

Ä     Potential member letters will again be sent this year;

Ä     Dave recognized board members and thanked them for their service;

Ä     Election of Board:  Barb Johnson and Paul Howland’s board positions have expired.  Barb Johnson was re-elected and Mike Sperry was elected to serve Paul’s position.

Ä     President’s position.  Barb Johnson nominated Tom Stoffel, Dave Caithamer 2^nd motion.  Discussion on Tom being President and Sharon being Secretary/Treasurer.  Previously a married couple was president and secretary/treasurer and it worked well.  Dave Carder will be authorized to sign checks that would go to Tom or Sharon.  Tom said he would accept position for one year.  Motion carried.

 Paul Howland made motion meeting be adjourned at 9:00.  Keith Hobbie 2^nd motion.  Motion carried.

 Respectfully submitted,

Sharon Stoffel, Secretary/Treasurer

BCRCA BOARD MEETING
December 5, 2006

President Dave Caithamer called the board meeting to order at 6:30 at Carder‘s Resort & Campground.
Board members present: Dave Carder, Paul Howland, Barb Johnson, Nancy Peterson and Nancy
Herman of Yellow River Advertising. Dave and Cathy Carder provided pizza from their pizza shop and
beverages for our board meeting.

Discussion was held on the following:
Minutes from the September 20 board meeting were emailed to board members. Dave then
forwarded to members.
Treasurer’s Report: Balance in checkbook as of December 5, 2006: was given; a few business ads
have not been paid for at this time. Nancy Herman is contacting businesses.
Sales tax and income tax status: Tim Meister, accountant in Siren, was given a black/white 1/8 page
ad for assisting us with our questions on sales tax/income tax.
We still have a few businesses that have not paid for their vacation guide ad; Nancy Herman will be
contacting them again.
Nancy Herman will be sending vacation guide/map to Kingery Printery December 15, they will then
make a proof and send back to Nancy to proof; the end of December Nancy will resend for printing.
Maps and guides should be delivered to the Best Western in Siren for storage on Wednesday,
January 10. Distributors should then pick up their product and letter packet for businesses and
distribute. Sharon will prepare distribution lists and letters for businesses leaving them at the Best
Western storage area for distributors to pick up
Paul reported the web site has been converted from Cute Site to MS Front Page. The site will be up
and running January 4th, 2007.
Nancy Peterson volunteered to check accuracy for phone/addresses/number of units on web site.
Dave Caithamer attended a UW Extension Community Advisory Group and a Governor’s St. Croix
Regional Tourism Promotion meeting. The Governor’s Tourism meeting focused on tourism and
possible state grants. Counties invited to attend this meeting were Burnett/Polk and Barron.
The Annual BCRCA general meeting will be held Thursday, April 19. Dave Carder will select a
location for meeting. Further info will be emailed along with dues form to members.
Discussed number of vacation guides to be ordered this year; last year we ran out of guides in July
or August. Paul made a motion to purchase an additional 3,000 guides which would cost an
additional $3,000. Motion 2nd by Dave Caithamer Vote was unanimous.
Kingery Printery will mail shrink wrap cases to 46 businesses the first part of January. IndianHead
will get their delivery the 1st week of January to prepare for the winter shows that start January
10th.
Was reported that Donna LaPlante has been hospitalized due to a serious fall. Barb Johnson will
send flowers and a card.


Respectfully submitted,
Sharon Stoffel, Secretary/Treasurer

BCRCA BOARD MEETING
July 25, 2006

President Dave Caithamer called the board meeting to order at 6:30 at Stoffel's Shady Oaks Resort. Board members present were: Dave Carder, Paul Howland, Nancy Peterson, and Nancy Herman.

Discussion was held on the following:

Minutes from April 27 Annual Meeting and May 19 board meeting were emailed to board members. Paul made a motion to approve minutes as sent after members have read, however, board members would read and notify Sharon if any changes were to be made, then corrected. Dave Caithamer 2nd motion. Carried.
Treasurer's Report: Balance in checkbook as of July 25, 2006 was given.
At the present time we have 33 paid members with two not having sent dues as of this date. Dave and Sharon each called 9 members that had not paid dues reminding them of due date. Three members were removed from the website for not paying dues by June 30. One has paid since then. Members will be reinstated onto website January 1, 2007, as stated in the by-laws.
Paul informed the board of a fundraiser planned for September 2nd at Houmann's Resort for an employee of a member resort, who has breast cancer and has no insurance. Discussion as to a donation or let each resort make their own decision. Paul will have Connie Houmann or himself contact Dave to have an email sent to membership.
Mike Kornmann sent an email to Dave regarding the JEM Grant is working on between Burnett County and Polk County. See attached memo (Minutes file).
Nancy Herman has talked with Mike Kornmann and he indicated the county again would buy pages for the vacation guide but not sure of an amount. Nancy will suggest $4000; 1 page for map and 3 pages for vacation guide and indicating the BCRCA will pay for the Calendar of Events page. If the county has less to spend, she will inform Mike she has to go back to BCRCA Board with it. BCRCA is open to suggestion as to what the county would like to see in guide. The county has indicated they would like more information on the county in guide, but we need the funding to be able to have the pages.
Nancy H. spoke to the Tavern League Commission last week; she explained to them about the map/vacation guide and they bought a ½ page ad for the guide asking people to drive sensibly.
Advertisers/resorts must pay their advertising bill for the guide/map by September30, or they will not be placed into publications. Nancy has been informing advertisers and also on ad sheet.
Nancy and her family will be moving to McGregor, Minnesota in the recent future, which will be a closer drive to Burnett County for her. She will be hiring an assistant, Priscilla Bauer, to assist her.
Distribution of guides/maps; distributors need to check with their businesses to check the numbers of guides/maps they have. If they have too many of each, please redistribute them to another business where they will be available. Paul will pick up the businesses in the Webb Lake area.
Tax status: discussed a tax exempt status for BCRCA. Dave will check with the WI Department of Revenue as to what our business is stated as on our Federal ID #. Dave Carder will check with Tim Meister (Siren/Spooner accountant) as to what our status should be as a business and if it should be pursued.
Website: Calcium program went “down”; Paul was informed, he called tech support and was given a new code to enter; however, Nancy P. still cannot logon to her calendar. Paul will check further.
Paul made a motion to pay the Winona Printing bill for the 10,000 maps; they charged us tax for the first time and also charged us Minnesota tax. Dave Caithamer 2nd. Carried.
Website: discussion on what to do with website as to upgrading it. After much discussion, Dave Caithamer made a motion to have Paul work on the web with appearance, i.e. Paul 2nd motion. Motion carried. Paul will redo one page then email to Dave Caithamer and Nancy P. to have them critique it. Discussed BCRCA buy a new program and have three activations so others can use. Also, have them take classes on program. Dave Caithamer made a motion for Paul and Nancy P. to find classes for Front Page '03 or better and if less than $100, BCRCA would pay for them to take class. Paul 2nd motion. Motion carried. Front Page will be new web publisher for BCRCA.
Paul asked if BCRCA could purchase another year of HyperMart (our main domain for BCRCA) for $99 and Main Domain for 2 years for $2400 which is our main host. Dave made motion, Paul 2nd motion and carried.
Dave Caithamer stated he will not run for President next April.
A local artisan group has approached Nancy H. asking if they could write a section for the vacation guide. Nancy will talk with them further.

Nancy Peterson made motion meeting be adjourned at 9:40; Dave 2nd. Motion carried.


Respectfully submitted,

Sharon Stoffel, Secretary/Treasurer

BCRCA BOARD MEETING
May 19, 2006

President Dave Caithamer called the board meeting to order at 12:45 at Birchwood Beach. Board members present were: Paul Howland, Nancy Peterson, and Nancy Herman.

Discussion was held on the following:

Treasurer's Report
Nancy Herman explained the vacation guide/map project requirements.
Dave made a motion we hire Kingery as our printer for the 2007 vacation guide/map. Paul 2nd motion. Motion carried. We need to complete an Application for Credit and Agreement for them, Sharon and Dave will complete. Nancy H. has talked with the rep from Kingery and he wants a “print” of a preflight copy made which they will do at no charge.
Nancy's contract for 2007 guide/map
Nancy H. suggested any advertisers that have not paid their ad by September 30, will not appear in vacation guide or map. Board agreed with suggestion. Nancy will add this statement to ad sheet.
Nancy H. related the Fort is planning to purchase a full page ad for this year. We have donated their space previously.
Discussed the vacation guide layout as to placement of specific sections and any additions we would like to add. Nancy H. requested the Board members read general information in guide and critique for editing. Paul will talk to Kevin Klucas about historical data we could use for guide.
Paul made a motion to increase advertising/web rates for 2007. Ads will be raised 5% and rounding off to nearest 0/5 (not .44, 33, etc.); 2nd by Nancy Peterson. Carried.
Board will discuss future number of guides/maps to be printed. We will try and get numbers from the distributors as to #'s they have put into locations this year.
Discussed June 30th due date for member dues; consequences if not paid by then: resort name will be removed from website, lodging calendar, main calendar and total availability to pull their individual resort to look at. January 1 will be next update for reinstatement back to web.
Sharon said she would send a reminder postcard June 15 as a final reminder for dues to be paid; Sharon and Dave will call last week of June and remind those not paid; July 7 Paul will remove from website and members not paid.
Decision was made to print 10,000 more maps; Nancy H. will contact Winona.
Dave redid the by-laws. Paul made motion to accept revisions with clarification of penalties, which Dave will rework. Dave 2nd motion; motion carried.
Board discussed looking at new software to be used on web; this will take place in the fall.
Dave made motion that Nancy P. will chair with Shelly and Marilyn involved, looking at 5 websites and comparing fonts, background and appearance, etc. with our BCRCA. Paul 2nd. Motion carried.

Nancy Peterson made motion meeting be adjourned at 2:30; Dave 2nd. Carried.


Respectfully submitted,

Sharon Stoffel, Secretary/Treasurer

BCRCA ANNUAL MEETING
April 27, 2006

President Dave Caithamer called the general meeting to order at 6:35 at The Experience in Siren. Board members present were: Barb Johnson, Paul Howland, Dave Carder, and Tom Stoffel.
Nancy Herman was also present.

Dave welcomed BCRCA members, of which 19 members were present, for the annual meeting. Dave Carder thanked Keith Hobbie, the chef and wait staff for the great food.

Discussion was held on the following:
Copy of the Year End Financial Report was handed out; approved as printed;
Treasurer Report
Sharon reported we have 38 in our membership at this time;
Donna LaPlante indicated that previously dues were due June 1 with a grace period until June 30. Dues paid by June 30 makes lodging establishments a member in good standing; If dues are not paid by June 30 your name will be taken off the web page until dues have been paid. Paul Howland made a motion dues are due June 1. Barb Johnson 2nd motion. Motion carried.
Barb Johnson reported on our new logo which can be seen at the top of our minutes or on the web site;
Nancy Herman handed out projected bid costs for the 2007 BCRCA Vacation Guide and Map. Dave recommended the Board and Nancy discuss further which company will produce the guide/map. Members gave Board the final decision.
2007 BCRCA Vacation Guide, Map and Web Project projected expenses were discussed.
This year we ordered 30,000 guides and 50,000 maps.
Discussion on which businesses to deliver guides and map: The Board had previously made a decision to deliver only to the businesses that have paid for ads in vacation guide/map. Jerry Dorff indicated he has given guides and maps to two locations in the Grantsburg area that are not advertisers; Donna LaPlante said she and Dick always delivered to high volume businesses whether they were paid advertisers or not. Nancy Herman said when she sells ads the businesses are told they will have the maps/guides in their businesses. Discussed the fairness in bringing product to locations that are not paying. Board made a decision that distributors will distribute to tourism areas; but if an advertiser has option to buy our ad and refuses, then product should not be delivered to their business.

Advertising rates were raised 5% for members and businesses;
Distribution of guides and maps: Tom Stoffel reported at this time we have 51 cases guides and 8 cases maps at the Best Western garage. Distributors are to pick-up product their. Thank you to Keith for storing the guides/maps at the Best Western.
If we need more maps due to the construction of State Road 35 between Webster and Danbury the quotes are: 2500 maps = $$1,082; 5000 maps = $1300; 7500 maps$1500 and 10,000 maps $1700; Keith made motion the Board monitor quantity and make decision on #'s to be ordered, if needed. Donna LaPlante 2nd motion. Motion carried.
Potential member letters will again be sent this year; they will be sent in June instead of September;
Paul Howland changed the look to our BCRCA website 6 months ago. He indicated we have had 189,571 individual hits since January, 2006 compared to 25,000 in 2004. Thank you to Paul for the work he has done and is continuing to do on website. Paul will check to see what locations all the “hits” are coming from.
Dave asked for volunteers to be on a Web Review Committee; Dave made a motion to form a Website Ad Hoc Committee; Paul 2nd motion. What Dave is looking for is only feedback Shelly Rowland, Marilyn Chesnick and Nancy Peterson volunteered. They will email Paul on their thoughts and Paul will forward to Board. Motion amended to say the committee should email comments to the Board of Directors. Motion carried.
A news release with county map was sent to Leader and Sentinel two weeks previously. Nancy Herman prepared map. Tourists may call an 800 number or look on our website to get copy.
Dave announced Nancy again received the Communicator Award Winning Publications award for our vacation guide and map. Congrats to Nancy.
Nancy Herman reported on members and advertisers in website with advertising.
Thank you to Dave and Kathy Carder for printing newsletter, and paperwork for general meeting. They indicated they are willing to print our material in the future. Discussed BCRCA paying for paper and ink.
Board minutes from our April 3 board meeting were mailed and emailed. Paul Howland made a motion to accept minutes as printed; Keith Hobbie 2nd motion. Motion carried.
Dave recognized board members and thanked them for their service;
Election of Board: Tom Stoffel and Dave Carder's board terms have expired; Nancy Peterson and Dave Carder were elected to serve the two positions

Tom Stoffel made motion meeting be adjourned at 9:00. Barb Johnson 2nd motion.

Respectfully submitted,


Sharon Stoffel, Secretary/Treasurer